The Method — Brief to Move-In

From site visit to move-in, in 8–14 weeks.

35+ offices delivered. Five phases. One accountable team. This page walks you through exactly how your project unfolds — what we do, what you sign off on, and what you get at the end of each step.

0Phases
8–14Weeks, front to back
DailyPhoto progress reports
0Days post-handover support
The Five Phases

Scroll the phases. The viewer keeps up.

As you move through the steps, the viewer updates with the current phase — what we're doing, and what you'll be signing off.

Site visit and space audit Concept design and 3D visualization What you sign is what you get Build and execution on site Handover-ready office
01
Phase 01 — Discovery
Site visit and space audit
You sign off: the brief and an exact calendarised schedule
Phase 01 — Discovery

Site visit and space audit.

We start with a physical walk of the site and a real conversation about how your team works — where they collaborate, where they need focus, how they move through the day. We do this before we touch a design tool.

Site under audit

You get: a practical delivery brief plus an exact calendarised schedule — issued on the last day of this phase, and reported against daily.

Phase 02 — Design

Concept design & 3D visualization.

Before a single wall goes up you'll see your office in full 3D — every material, every zone, every finish. You approve what you see. No guesswork. No imagination required.

3D render of office design

You get: photorealistic renders and a virtual walkthrough, reviewed with you in person before anything is released to procurement.

Phase 03 — Contract

Line-item BOQ. Fixed-price contract.

Our Bill of Quantities is fully transparent — you can see exactly what every rupee is buying. The fixed-price contract means what you agree on day one is what you pay on handover day.

Finished office — what you sign is what you get

You get: a line-item BOQ, full material specifications, and a fixed price in writing. No variation-order ambushes.

Phase 04 — Build

Build, execute, report — daily.

One project manager owns every trade on site. No finger-pointing between contractors. You get a Daily Progress Report with photos, so you always know exactly where your project stands.

Vektor site under construction

You get: a daily photo report with progress, blockers, and next actions — before your standup, every working day.

Phase 05 — Handover

Snag. Handover. Settle in.

We don't disappear after handing over the keys. Our 90-day support window ensures everything performs exactly as it should — and if anything needs attention, we are on it.

Business-ready office at handover

You get: snag-free handover documentation, deep cleaning, and 90 days of support — closed out with a final certificate.

For a 5,000–15,000 sq ft office
8–14 weeks.

Front to back — from kick-off to move-in. You receive an exact calendarised schedule on the last day of Phase 1, and we report against it every working day. Timelines vary with complexity, site readiness, and approval speed.

3DValidated before build
FixedPrice, locked day one
DailyPhoto reports
90-DaySupport window
Straight Answers

The questions we get asked most.

How long will my project actually take? +
Most 5,000–15,000 sq ft offices are delivered in 8–14 weeks end-to-end, from kick-off to move-in. You will receive an exact calendarised schedule on the last day of Phase 1 (Discovery), against which we report daily.
What does "fixed price" really cover? +
Everything inside the signed scope: design, materials, labour, MEP, joinery, AV, access control, furniture, and our project management. Substitutions you request after signing are logged against the BOQ; substitutions we propose at no cost to scope are absorbed by us.
Can I see a 3D walkthrough before I sign? +
Yes — the 3D walkthrough is part of Phase 2 (Design) and is reviewed with you in person before procurement is released. We do not break ground on a floor that has not been validated visually.
Who is responsible if a vendor is late? +
We are. There is one accountable Project Manager and one contract. Vendor issues do not get passed back to you.
What happens during the 90-day support window? +
Any defect, snag, or adjustment within 90 days of handover is handled by Vektor Spaces at no additional cost. We document the close-out and hand you a final certificate at the end of the window.